Yearbook Committee Meeting Minutes

October 14, 2008, 5:35 pm

High School Media Center

 

 

Present:           Tyler Pike

                        Marina Mason

                        Holly Miron

                        Lesley Clugston

                        Mrs. Davis

                        Ms. Thompson

 

After Tyler instructed Ms. Thompson on proper parking technique, the meeting commenced.

 

1.         Ms. Thompson initiated conversation about Business ad sales and the need to contact business owners whose mailings were returned, or unanswered. 

 

ü  Mrs. Davis has agreed to create a spreadsheet indicating the status of the mailings that were sent.

ü  Mrs. Davis shared an accounting of the yearbook and her concerns about upcoming bills and lack of funds in the account.

ü  It was unanimously decided that follow-up calls are in order. 

ü  Ms. Thompson agreed to create a phone script. 

ü  All students present agreed to make follow-up calls using the scripts. 

ü  Students agreed to compile a list of additional business owners that they think should be contacted as well.

 

2.         Discussion took place regarding rescheduling the senior group photo. 

 

ü  Many previous yearbooks were reviewed, and the students present decided that the following list should be compiled into a poll for all seniors to vote on:

            a.         Winter Scene

            b.         Gym with students in the formation of their graduation year

            c.         Outside in the grass in the formation of their graduation year

            d.         Rocks behind Papa’s

e.         Bow Bridge (discussion took place about receiving permission from the Town and the school regarding this location).

 

ü  Ms. Thompson will create the poll to be used and e-mail it to a committee member to post.

 

3.         Ms. Thompson indicated the need to get updated e-mails from seniors who are not on the senior distribution list. 

 

ü  Four students were assigned as listed below to committee members:

 

            a.         Maddie Barrows (Lesley)

            b.         Taylor Holmes (Tyler)

            c.         Samantha Novortarski (Holly)

            d.         Kevin Strzelciyk (Holly)

 

4.         Ms. Thompson initiated conversation regarding ballroom dance lessons that are available to the seniors and juniors.

 

ü  Ms. Thompson shared an e-mail she received from the instructor.  The instructor stated that they would offer Latin type dances.

ü  The instructor is offering a “demo” and the committee agreed that would be a good idea as a school assembly if possible.  Ms. Thompson will follow up with the instructors and Mr. Baker regarding this. 

ü  The question was raised as to whether or not to include juniors.  It was unanimously decided that, in an effort to increase numbers, they should be included, at least for the initial interest poll. 

ü  The cafeteria was suggested as a good location. 

ü  Committee suggested Monday nights from 6:30-7:30 (ish) to avoid sports games and practices.

ü  A cost of $5 per week (1 hour lesson) was discussed and approved.

ü  Additional money, if available, may be contributed to the yearbook.

ü  Ms. Thompson will create a ballroom dance interest sign up sheet for Juniors and Seniors.  She will e-mail it to the committee to post.

 

5.         A senior (monthly?) e-mail was discussed.

 

ü  The committee decided that we would discuss this again at our next meeting, after we have made some progress.

 

6.         The need to set up a meeting with Mr. Bob Metevier, our yearbook representative, was discussed.

 

ü  Ms. Thompson agreed to e-mail Mr. Metevier to get a list of times that he is available to come present the yearbook on-line yearbook program to the committee.

 

7.         Senior Portraits were discussed.

 

ü  Mrs. Davis indicated concern regarding students who have still not had their pictures taken and yearbook deadlines.

ü  Mrs. Davis shared the yellow letter which was returned to all seniors in their photo packages and her concern that many did not read it.

ü  Mrs. Davis noted that students need to make the choice by the deadline in the letter or a yearbook photo must be chosen for them.

 

New items that arose:

 

1.         Decadence Dance:

 

ü  Mrs. Davis indicated a need for photo coverage.

 

2.         Senior Packages:

 

ü  Committee noted that senior packages (baby picture, “will”, senior quotes, pet peeves, etc.) have not been distributed yet. 

ü  Lesley suggested that we contact Mrs. Waite to see if she has a copy of an old senior package to work from.

ü  Ms. Thompson will follow-up with Ms. Waite and review yearbook materials in the files to see if one can be located.

 

3:         Senior packages led to a conversation regarding yearbook changes.

 

ü  Discussion about the senior portraits led to a decision that “simpler is better”.  Previous issues seemed too busy. 

ü  Committee decided that they prefer the “quote” under the senior photo, and name above.  Nothing else should appear on the senior portrait pages.

ü  Baby pictures should be in alphabetical order, but not on the same page with the senior portraits, and should follow the same format as the 2008 yearbook, with the exception of the quote which will appear with the senior portrait.

ü  Tyler noted that the 2003 yearbook (pp. 18-19) “That was then, this is now” should be brought back.

 

Meeting ended at 6:45pm.  

 

The next meeting will be scheduled in about two weeks to review the above matters.